Summary of Outreach Committee for International School 
4/19/99 meeting at Lincoln High School
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Mission:  To Educate and prepare all students to achieve today 
and tomorrow in a global community and economy.
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recorder: Michele Anciaux
facilitator:  Matt Couch from Alliance for Education 

present:  Andrea Leary, Paul Aoki, Michele Anciaux, Matt Couch
Deanna Fryhle, Willair St. Vil, Betty Lau, Jeff Laband, Cindy Chang

FYI: Susan Miller, SAFECO;  
Alicia Wassink, UW Dept. of Linguistics,
Mary Beth Lambert, UW Educational Partnerships

NEXT MEETINGS:  Retreat - May 6 9:00-5:00 Retreat at SeaTac Hotel

DISCUSSION ITEMS FROM 4/19/99 MEETING

1.  We reviewed plans for first big outreach effort right now at WorldFest at Northgate April 23-25 sponsored by Ethnic Heritage Council.  Deanna is coordinating our booth there.  (4/27:  The event has already happened, so I hope it was a big success!)

Things to have there:
*  Informational card about International School  (Thanks to Richard for designing this!!)
*  Handouts to be photocopied (Why, How, When borchure and Multilingualism is basic)
*  Flipchart - place to capture people's questions and answers
*  Index cards for suggestions
*  World Language posters from the district
*  Information about summer language programs
*  Food and decorations

NEXT:  We will evaluate the experience of this outreach effort at the Retreat.
(HUGE THANKS to Deanna and everyone else who worked on this!!!)

2.  1-page fundraising sheets

We reconfirmed that this is something that the Marketing firm should work on.  
(See 3/29/99 notes for more details.)

3.  Ongoing list list of Public Awareness Events - possible upcoming opportunities

Current:
*  Announcement of site - press event on April 27 at Latona

*  Ethnic Heritage Council World Fest at Northgate April 23-25  
>> see discussion above

Future:
*  launch web page (UW student will work on this - ready in a couple of weeks)

cecide at Retreat whether to do something based on experience at World Fest:
*  Seattle Intl Children's Festival  
*  NW Folklife Festival

*  Sonic Basketball games 
*  Bite of Seattle  
*  KOMO Kids Fair at Seattle Center 
*  OSPI Summer Language Camps K-4  
    (note: applications out in March; Intl School sponsoring 3 languages)
*  World Trade Organization (WTO) meeting next Nov.  (Karen working on this with Louis Fox)
    (134 nations; Clinton, Tony Blair, etc.)

STATUS OF 2nd QUARTER TASKS (as of 4/19/99)
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AREA	TASK		QTR   MONTH	
Outreach-C	Establish community ties, PTA		1999 2nd	04
   STATUS 4/5:  Begin with WorldFest; 
                        Michele attending Partnership training in Baltimore 4/9-10
                        Deanna is putting together cultural events calendar
   STATUS 4/19: Michele will report on Partnership training at future meeting
                        Deanna has draft calendar - we'll follow it month by month to make plans
	
Outreach-S	Contact other alternative schools		1999 2nd	04
   STATUS 4/5:  We're not sure what the thinking was here
   STATUS 4/19:  Let's drop this item.
	
Outreach-C	Link with heritage language schools		1999 2nd	04
   STATUS 4/5:  Betty Lau has contacts - will get us started

Outreach-B	Involve international business community (fundraising)	1999 2nd	05
   STATUS 4/5:  Need Marketing person for this.
	
Outreach-C	Connect to Seattle Public Libraries		1999 2nd	05
   STATUS 4/5:  Future
	
Outreach-C	Hold community/neighborhood meetings		1999 2nd	06
   STATUS 4/5:  Future - also check out daycares (plan ahead!!)

FUTURE OUTREACH TASK LIST:
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(This is readable using 10 point Arial)

AREA		  TASK									QTR   MONTH

Outreach-S	Identify extracurricular activities - equipment needed?	1999-3rd	09	
Outreach-C	Link with cultural and consular offices (funding?)		1999-3rd	09
	
Outreach-C	Link student draw to community		1999-4th	10	
Outreach-PR	Write Choices Booklet entry - prepare for tours		1999-4th	10	
Outreach-S	Target elementaries (closer to school, diversity)		1999-4th	11	
Outreach-PR	Advertise - press release, PSA on TV/radio		1999-4th	11
	
Outreach-S	Involve exchange students - immigration & legal issues	2000-1st	03	
Note:   PR = Public Relations   C = Community  S = School  B = Business

FIRST QUARTER 1999 TASKS:
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AREA		  TASK									QTR   MONTH

Outreach-PR	  Visibility (build awareness) - steps at regular intervals	    		1999 1st     02
   STATUS: Ongoing - throughout year
	
Outreach-C	Survey parents, community, business		1999 1st	02
   STATUS: Parent Survey is out  
   UPDATE:  1000 out of 5000 returned, now being processed 
   STATUS: Business/community Survey is in progress 
   UPDATE: we reviewed draft, they'll hold off on sending this out until 
                   Olchefske is ready for announcement of site in about a week	

Outreach-S	Connect with Higher Ed, Community College	Grant with OSPI	1999 1st	02
   STATUS:  Grant with OSPI submitted; ongoing contacts with higher ed
   UPDATE: we should hear back in April about this grant	

Outreach-PR	Create web site - ongoing updates		1999 1st	03
   STATUS:  Alliance for Ed will coordinate with their Seattle P.S. Intl Web page
   UPDATE: Karen is meeting with web developer on 4/2 10 AM
   UPDATE 4/5:  Karen is getting bid from Virginia Haley vs. UW Student	

Outreach-PR	Create brochure (informational flyer) - update regularly	1999 1st	03
   STATUS:  Needs to be done by Development/Marketing person that gets hired
   UPDATE: District (Trevor Neilsen) wants to link this with effort to get 50-60
                  marketers to volunteer with the schools 
   UPDATE 4/5:  Pyramid Communications will be link with Intl School

Outreach-C	Recruit bilingual, ethnic associations - Who are they? How do we link?	1999 1st	03
   STATUS:  Deanna will work on this - Ethnic Heritage Council, etc.
   UPDATE: We're starting with application to Ethnic Heritage Council World Fest
   April 23-25 at Northgate.  We'll have table with display and a card to hand out
   with basic info about Intl School.  Maybe a survey.  See separate msg for details.
   We'll need volunteers to man this table